The modern business environment is becoming increasingly digital, and more and more companies are choosing to use electronic invoices to improve work efficiency and reduce administrative burdens. Charlotte Fabrics Ltd also offers the option to issue e-invoices that comply with all Latvian and European Union regulations. If you are our client and wish to receive an e-invoice, here is a brief guide on how we process this procedure.
How to issue an e-invoice from Charlotte's fabrics?
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Please provide the required information
In order to prepare the e-invoice, we need the following information from you:- Payer's details: company name, registration number, VAT payer number (if applicable), legal address.
- Recipient's details (if different from the payer): company name, registration number, VAT payer number (if applicable), legal address.
- Delivery address or parcel machine, where you want to receive the product.
- Contact person's information: name, surname, email and phone.
- Additional requirements: if there are any special requirements regarding the content or format of the invoice.
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Preparation of e-invoice
Once we have received all the necessary data, we will check if everything is correct and complies with the regulations. Next, we will prepare the e-invoice according to the Latvian national standard, using the XML format that complies with the PEPPOL BIS Billing 3.0 specification. -
Invoice sending
When the e-invoice is prepared, we will send it to your specified email or other receiving platform. -
Invoice confirmation
After receiving the invoice, please confirm whether everything is correct. This step is very important to ensure that all data is accurate and no changes need to be made after the item is shipped. -
Preparation and shipping of goods
Once we receive your confirmation, we will prepare the item and send it to the specified delivery address or parcel locker along with the delivery note. -
Corrections, if necessary
If any changes or corrections are needed in the e-invoice after approval, we will make them immediately and send you the revised version.
Why choose e-invoices?
When issuing an e-invoice, we ensure that all your information is processed quickly, accurately, and in accordance with regulations. The e-invoice also helps reduce administrative costs, improve document processing speed, and provides greater security than traditional paper invoices. Additionally, it is more environmentally friendly as it significantly reduces paper consumption.
In conclusion
If you want to receive an e-invoice from Charlotte's Fabrics, simply contact us and provide the necessary information. We will ensure a quick and hassle-free invoicing process so you can focus on your business.
If you have any questions or need additional information, feel free to contact us, and we will be happy to assist you!
With respect,
Sniege Gaštola-Kalniņa
Charlotte Fabrics Ltd
